Time Clock Cards [Pack of 500] - W85xH140mm

Product Information

Once you’ve reached a decision, communicate the outcome to the employee clearly and respectfully. Consider meeting with them face-to-face if possible, and be sure to provide a written copy of the decision for their records. There aren’t many situations where a US employer can successfully recover for time theft against an employee. According to the Society for Human Resource Management, a formal lawsuit is the only method for seeking recovery of stolen funds from time theft. However, these lawsuits don’t always have a high rate of success.

This means managers don’t get updates about an employee’s work hours in real time. The issue here is as managers only get a “delayed copy”, a lot of the time these sheets may not reflect what’s currently happening or whether there has been any alterations to circumstances. Keep detailed records of your investigation process, too. Record any interviews you conduct, store all your collected evidence, and create written documentation of your decisions. These records will be valuable if the situation escalates or you need to take legal action. Step 4: Meet with the employee Next, gather concrete evidence of the suspected time theft. This could include discrepancies in timesheets, surveillance footage, witness accounts, or any other relevant documentation. Time Doctor has a built-in safeguard to ensure that your employees are spending time in the right places. Manipulating digital time recordings. Employees with access to timekeeping systems might modify digital records to create the appearance of legitimate hours worked.

Applications of timesheets

Although using a time card calculator is a speedy and time-efficient way of calculating work hours, this process can be automated and simplified even further with an all-in-one app. Like a daily timesheet template, the timeline daily report gives you a detailed breakdown of all the work your employees have done in a day – you’ll know what tasks were worked on, by who and for how long. Accusing an employee of time theft based on a rumor or gut feeling is never a good idea. Take the time to conduct an investigation until you can be sure improper behavior has occurred. To do so, follow steps 2 and 3 below. Step 2: Review company policies Another benefit of recording total hours worked is that it’s easier to provide accurate quotes to clients. With a reliable time sheet, independent contractors can give quotes to clients with more confidence. It also increases the transparency of the entire process as clients know how many hours specific tasks took and why they’re being charged an X amount for those billable hours worked. To improve task productivity You can upload an online spreadsheet on a shared work account like Google Docs or Dropbox where each employee has access to the spreadsheet at all times.

Time card fraud, sometimes called timesheet fraud, occurs when an employee misrepresents or manipulates their work hour records to earn money for time they didn’t work. It’s a serious ethical breach and, in most companies, a violation of workplace policies.

Now that you’ve got your free timesheet template ready, it’s time to introduce it to your employees and make the entire process as seamless as possible.

Time Doctor can also take screenshots of the employees’ screens at random intervals during their work hours to make sure they’re working. You can turn off this feature if you wish. If you do use this, we recommend that you inform your employees that you are taking screenshots. In fact, one of the most common human errors made in excel timesheets is mistakenly deleting them. Trying to retrieve these deleted sheets can be a very difficult task and inevitably lead to crises. 2) The discrepancy between actual hours worked vs reported hours worked Needless to say, a regular spreadsheet won’t be able to monitor your employees to this extent. Advanced reporting A global study by the Association of Fraud Examiners found that payroll fraud was twice as likely to occur in small businesses than in large ones. That’s why it’s extra important for small business owners to prevent time theft. Thankfully, Connecteam makes this easy and affordable. Best of all: our Small Business Plan is free for life for up to 10 users! In a way, it also works as an elapsed time calculator — it helps you calculate hours and minutes worked between two different points in time.

Final thoughts

When you are ready to pay, select the credit card option and enter the One-time card information, as you would with any other card. Enter the card number, expiration date, and CVV code. Also if a screenshot was taken when they were on a break and forgot to pause Time Doctor, they have the option to delete it. Multiple integrations Employees enter their start time, end time, total hours worked, and overtime for that day into a time card template. Sometimes, time card templates include lunch breaks too. Lying on a time card is a form of time theft and can result in significant disciplinary action under most employment policies. It’s common for employees to get fired when their employer finds out about their actions.

What this also does is avoid a situation where there is a major payroll dispute between the employer and employee about work put in and subsequent overtime pay. Since there’s an accurate record available of the employee hours worked, these payroll disputes can be handled easily. To provide accurate quotes to clients In addition, these reports can get lost in the managers inbox or they can get the wrong, outdated version of the file. 7) Their tendency to crashLike a project timesheet, the projects report focuses on individual projects. You get a breakdown of the amount of time spent on the task in total as well as identifying which team member spent the most time on it. 5) Attendance report Dates and Days automatically fill up according to the “Month” field in the excel monthly timesheet. This includes the “Week Starting” column.